Overview
ClearOrder saves on corporate purchase
ClearOrder is a web based corporate procurement system. It is an easy to use web tool that facilitates a more self-service
type of process. End users have more involvement and control over the process, which reduce significantly the work- load of
purchase officer and accounts. Email messaging and remote access enhances the communications between different departments
in the organization.
ClearOrder provides a friendly platform for users to:
-
Raise purchase request,
-
Approve purchase request electronically and remotely,
-
Electronic communications with suppliers,
-
Provide email messaging,
-
Place cost control (approval limit) at the beginning of the process,
-
Collect cost information for internal control at the beginning of the process,
-
Identify spending of capital, entertainment nature,
-
Customize different request forms for internal control purposes
-
Enable customized forms such as travel request, monthly recurring payments (office rent, phone bill, recruitment agent)
-
Provide electronic automated payment uploading,
-
Improve significantly cost efficiency,
-
Guarantee the timely supplier invoice processing.
ClearOrder consists of three major components: corporate purchase, purchase control and electronic invoice processing.
Corporate purchase
Supplier communication and control
Web based tool provides electronic link to supplier web site. Product and price information can be accessed electronically.
Purchase order can be sent electronically through a system generated email. Alternatively, a hard copy can be automated sent
via fax server.
A supplier creation form can be created and sent electronically via system generated email for approval.
Customized request forms
ClearOrder can provide customized request forms for different corporate purchase requests. Travel request form would help
the company on travel control and enhance communication with travel agents.
Request form provides fields to collect information for asset capitalization and entertainment tax. Standing order request
for can be pre-approved and provides details of the contract, such as the periodic amount, the hourly rate, valid period of
the contract. Invoices meet the criterion can be processed without further approval.
Fields such as cost center, project code, or other customized fields will collect information for internal cost control.
Purchase control
Electronic approval and remote access
Completed purchase request will generate email message to the approver. Approver logs in and approve. The approved PO will
be sent automatically to supplier either via email or fax, depending on the supplier preference setting.
Approval control
A pre-set approval limit for each manager facilitates automated approval limit control. Purchase request over the approval
limit of a manager can be sent to another line manager for approval.
Electronic invoice processing
Periodic processing and electronic filing
Once the invoice is received, the quantity and price are matched to that of purchase order and delivery note. The invoice
can be processed by uploading the purchase order through a daily batch. Invoice can be filed electronically, with reference
to the purchase order and supplier.
|
